Keep your Labuan company in good standing.
Corporate secretarial cover for Labuan companies under the Labuan Companies Act 1990. We act as resident secretary, hold the statutory registers and file the annual return with Labuan FSA.
Make an enquiryA statutory duty, not an administrative formality.
In the first year, owners often treat the resident secretary and registered office as box-ticking. Then a missed annual return, an unrecorded change of director, or an out-of-date beneficial owner register puts the entity's good standing at risk with Labuan FSA.
We hold the resident secretary role through our approved trust officers and run the registered office from our Labuan address, as part of your corporate services. Statutory record keeping and direct filing keep the registers current, so every return reaches Labuan FSA on time.
See what we handleYour company's standing, held by a licensed secretary.
QX Trust Co. Ltd is a Labuan Managed Trust Company headquartered in Labuan IBFC. We act as resident secretary and registered office under our own licence, not through an intermediary. We serve you in English, Chinese and Malay.
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Labuan FSA licensed
LMT0081
Our Labuan licence
EN + ZH + MS
Language desks
Labuan IBFC
Headquartered
What we handle for your company.
Six obligations under the Labuan Companies Act 1990 and the Labuan FSA guidelines, carried by us as your licensed secretary.
Resident secretary
An approved Labuan trust officer appointed as resident secretary at incorporation, the statutory point of contact between your company and Labuan FSA. The appointment satisfies the requirement under section 93 of the Labuan Companies Act 1990 for every Labuan company to have a resident secretary.
Registered office
Use of our Labuan office as the company's registered office, the official address for all regulatory correspondence. A virtual address or post box does not meet the statutory test, so the office sits with us as the licensed trust company.
Statutory registers
The register of members, directors and charges under the Labuan Companies Act 1990, together with the register of beneficial owners under the Labuan FSA beneficial-ownership guidelines, held at the registered office and kept current as changes occur.
Resolutions and minutes
Drafting of board and shareholder resolutions for transactions, distributions, changes of officers and other statutory matters, with minutes kept and filed in the corporate records.
Annual return filing
Preparation and filing of the annual return with Labuan FSA under section 109 no later than 30 days before the incorporation anniversary, with beneficial-ownership particulars maintained in the Register of Beneficial Owners and submitted to the Registrar through the authorised agent under the Labuan FSA beneficial-ownership rules.
Record retention
Records retained for the period required under the applicable Labuan FSA guidelines, with beneficial-ownership records kept for at least six years, available for inspection by Labuan FSA on request, kept alongside the statutory registers and filings.
The secretarial year, in four stages.
Four steps that run on a yearly cycle, handled by the team that holds your registers.
Onboarding and register setup
We take up the resident secretary role, move the statutory registers to our Labuan office, and review the constitutional documents and prior filings for completeness before the year begins.
In-year maintenance
We update the registers as directors, shareholders or beneficial owners change, and draft the board and shareholder resolutions that record each statutory decision.
Annual return preparation
We compile the annual return, confirm the registered office details, and reconcile the register entries and beneficial ownership particulars before submission.
Filing and confirmation
We file the return with Labuan FSA inside the statutory window before the incorporation anniversary, then provide filing confirmation for your corporate records.
Frequently asked.
Direct answers on the resident secretary, registered office, statutory records and the annual return.
Who can act as resident secretary of a Labuan company?
Under the Labuan Companies Act 1990, every Labuan company must appoint at least one resident secretary. The resident secretary must be a trust officer of a Labuan trust company approved by Labuan FSA, or a Labuan or Malaysian domestic company wholly owned by a Labuan trust company and made available for appointment. We provide the resident secretary through our approved trust officers.
When must a Labuan company appoint its resident secretary?
An approved Labuan trust officer is appointed as resident secretary at incorporation, as required for every Labuan company under section 93 of the Labuan Companies Act 1990. The thirty-day rule applies only to replacing a secretary after resignation. In practice the appointment is made at incorporation, because the registered office and the resident secretary are both provided by the same licensed Labuan trust company. We take up the role from day one and hold the statutory registers from the outset.
What statutory records must a Labuan company maintain?
A Labuan company maintains the register of members, register of directors and register of charges under the Labuan Companies Act 1990, together with a register of beneficial owners under the Labuan FSA beneficial-ownership guidelines, along with board and shareholder resolutions, statutory filings and the constitutional documents. Records are retained for the period required under the applicable Labuan FSA guidelines, with beneficial-ownership records kept for at least six years. Records are held at the registered office and made available for inspection by Labuan FSA on request.
When is the annual return due?
The annual return is filed with Labuan FSA under section 109 of the Labuan Companies Act 1990, no later than 30 days before the anniversary of the company's incorporation date each year. Beneficial-ownership particulars are separate: they are maintained in the Register of Beneficial Owners and submitted to the Registrar through the authorised agent under the Labuan FSA beneficial-ownership rules. Late filing attracts penalties and can affect the entity's good standing. We manage the annual return cycle as part of the secretarial retainer.
Can the registered office be at a virtual address?
No. The registered office of a Labuan company must be at the office of a licensed Labuan trust company. A virtual address or post box does not satisfy the statutory requirement. We provide the registered office as part of the corporate secretarial service, and it serves as the official address for all Labuan FSA correspondence.
Why does the resident secretary have to be a licensed trust company?
Labuan FSA requires a regulated party to stand between the company and the regulator. The resident secretary is the principal point of statutory contact, holds the registers, and lodges beneficial ownership particulars. Restricting the role to approved trust officers keeps a licensed, accountable operator responsible for the company's standing. We hold a Labuan Managed Trust Company licence and act in that capacity.
Need a resident secretary for your Labuan entity?
Tell us about the company and where it stands. We take up the secretary role, hold the registers, and file the annual return under our Labuan FSA licence.
Make an enquiry